職位描述
職位描述：
崗位職責：
Management of Administrators
?All admin coaching, performance management (including Year-End review & calibration), and career development (in collaboration with function line manager where applicable)
?Line-management for administrators who provide shared service across several functions
?Admin resource management – regular review & backup resource
?Admin super-user assignment and tracking
?Oversee admin support for:
oRecruiting/interviewing for all open positions
oNew hires/transfer, including pre-boarding and on-boarding process (e.g. hosting, introduction, work space coordination etc);
oExit handover checking
Office Management
?Beijing site office management:
oFacility management (incl office security) of Beijing and liaison and close collaboration with XJP admin team
oR&D Representative for One J&J Beijing Project
oEHS lead (in collaboration with XJP admin team)
oManagement of meeting room booking system
?Develop and oversee processes related to site support for all technology issues, office access/badge application, mail and fax distribution, office space needs, IT needs, shipment and courier services, office supplies, printer upkeep, equipment maintenance etc
?Oversee the central admin related budget and ordering of all necessary office supplies and equipment to support team needs for all sites
?Manage contracts, vendor PO’s and property management relationships
?Company car/Shuttle bus management (All sites)
Contractor – Vendor management
?External “admin” vendor management
?Coordinate with other external vendors and relevant functions on contractor recruitment, time reporting & OT, YE review, benefit, etc.
JCRD operations support
?As Lab Union representative for JCRD
?Maintain up-to-date team organization charts, distribution list (by functions and by sites)
?Rental allocation by function/HC
?Manage JCRD stationery (incl name cards) according to global guidance
?In collaboration with Records Manager, manage documents archiving, storage and disposal
?Administration input /support (e.g. site floor plan, contact lists maintenance) for the development/revision and implementation of BCP
China R&D annual calendar/Meetings/logistics support
?Annual calendar management for China R&D and MAF
?Annual & monthly site activities planning & arrangement (New employee welcome, New Year/Christmas celebrations)
?Meetings logictics support
任職要求：
?Education Level: University/Bachelor Degree or Equivalent
?Years of Experience: Minimum of 3 years of experience in a similar role with people management experience, 10 years of related experience in the healthcare industry
?Required skills:
？Ability to lead an admin team to perform administrative activities and partner and work cooperatively with all levels
？Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems
？Ability to assess the resource needs for daily admin work done via different internal systems for travel, purchase orders, service request management and internal portals including; Ariba procurement, Concur expense reporting and travel, sharepoint maintenance
？Strong organizational skills, detail-oriented, able to manage multiple projects/tasks to meet deadlines with minimal supervision
？Customer and employee focused
？Strong written and verbal communication skills; manages internal communications with detailed support and assistance
？Advanced knowledge of Microsoft Office (Outlook, Powerpoint, Excel, Word) is required
？Ability to exercise sound judgment and discretion, maintain confidentiality, be proactive, independently resolve complex situations and be flexible to respond to shifting priorities.
？Ability to work effectively within a fast-paced and complex environment
